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Edgar County, Illinois Homepage > County Clerk

 

Edgar County Clerk & Recorder of Deeds

Welcome, this is the Edgar County Clerk & Recorder of Deeds online. The Clerk’s office is here to serve you. We provide a variety of services to the public and other governmental units, many of which are described on these pages.

Established in 1823, Edgar County comprises 628 square miles in East Central Illinois. The 2000 U.S. Census reported our population at 19,704; and, of that number, there are nearly 13,000 registered voters. The County is comprised of 15 Townships and 29 Precincts with 10 polling locations.

Browse through our website to learn more about our major functions. Start your search by clicking on one of the links to the left. Come back often. If you’re in town, come by and take a look at our historical Court House that we refer to as “The Castle on the Prairie”.

Edgar County Clerk:
Rebecca R. “Becky” Kraemer
115 W. Court Street – Room J
Paris, Illinois 61944

Office Hours:
8:00 a.m. to 4:00 p.m.
Monday through Friday
Except for Legal Holidays - Click here for listing

Contact Us:
Phone: (217) 466-7433
Fax: (217) 466-7430

Email:
coclk@edgarcounty-il.gov

 Land Records

LAND RECORDS

 

The County Clerk is also the ex-officio Recorder of Deeds for Edgar County.  In an average year, we record nearly 5,000 Deeds, Mortgages and other valuable records.

 

Edgar County records begin in 1827; and, except for Military Records, are open to the public.  Indexes up through 1993 are handwritten.  Beginning in 1994 thru present, indexes may be searched and documents viewed and printed from the public search computer. There is a per page charge for copies of recorded documents.

 

Other recorded documents include Surveys, Plats of Subdivisions, Monument Records, Release of Mortgages, Assignments, Ordinances, State and Federal Liens, Judgments, and many miscellaneous documents.

 

Recorded Military records are not subject to public inspection. These documents shall be accessible only to the person named in the document, the named person’s dependents, the county veterans’ service officer, representatives of the Department of Veterans’ Affairs, or any person with written authorization from the named person or the named person’s dependents.  A special application form is required to be properly executed prior to issuance of any military record.

 

All instruments presented for recording must meet the requirements set forth in Illinois Statutes and County Resolutions/Ordinances.  Certain Deeds must be accompanied by the Illinois Transfer Declaration Form, which may be filled out online in a guided and interactive fashion on the web site of the Illinois Department of Revenue.  Recording fees and other requirements may be obtained by calling the office at (217) 466-7433.

 

Business Hours:  Monday – Friday, 8:00 a.m. – 4:00 p.m.

Excluding Good Friday and all State of Illinois Holidays

 

Special Considerations:

Any properly executed instruments presented for recordation after 3:00 p.m. will be recorded the next business day.

 

The Recorder’s Office provides NO LEGAL ADVICE or assistance in filling out forms pertaining to the legal ownership or conveyance of real estate.  Please consult a licensed attorney.

 

The Recorder’s Office provides NO ABSTRACTING SERVICES.  Please contact a title search company.
  		 

 Meet the Clerk

 Public Announcements
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 Site Announcements
Edgar County Clerk and Recorder of Deeds - Welcome 
by Blaze T. Lewis		 4/14/2010 1:42 PM
 
Notice of Foreclosure Copies 
by System Account		 4/12/2010 3:33 PM
 
Land Records 
by Blaze T. Lewis		 5/5/2009 10:42 AM
 
Operations and documents within the office of the Edgar County Clerk and Recorder 
by Blaze T. Lewis		 5/5/2009 10:33 AM
 

 Ops and Docs

OPERATIONS AND DOCUMENTS WITHIN THE OFFICE OF

EDGAR COUNTY CLERK AND RECORDER

 

Clerk of County Board:

            Minutes

Ordinances

Budgets

Audits

Claims/Accounts Payable

Appropriations Records

            1099 Misc

            Contracts

Grants

Leases

Law Suits

            Liquor Licenses

            Raffle Licenses

            Board Correspondence

            Appointments

            Agendas

            Notices

            Fireworks Permits

            Airport

Various Operating Departments

            Insurance Policies/Administration

            Retirement (IMRF)

            Health & Life Insurance/Employees

 

Elections:

            Champaign Disclosure

            Voter Registration

            Voting History

            Petitions

            Candidate Certifications

            Ballots

            Abstracts

            Canvasses

            Absentee Voting

            Redistricting Coding

            Ballot Design

            Publications

            Polling Places

            Judges of Election

            Registration Lists and Labels

            Local Election Officials Workshops

            Deputy Registrars

 

Tax Extensions:

            Tax Levies

            Taxing Districts’ Budgets & Audits

            Railroad Valuations

            Drainage Assessments

            Financial Statements

            Bonds & Interest

            Valuations/Overlap Valuations

            TIF Districts

            Tax Abatements

            Tax Sales

            Tax Redemptions

            Tax Buyers

            1099 INT

            DOR Abstracts

            Tax Exempt Certificates

 

Vital Records:

            Births

            Deaths

            Marriages

            Genealogists

            Legitimizations

            Parental Acknowledgements

            Burial Permits

            Disinterment/Reinterment

            Coroner and Funeral Director filings

            Cremation Permits

            Ship Out of State Permits

            Media Announcements

            Assessor’s Data

            DPH Document Corrections

            Collect & Report Fees to DPH

 

Recording:

            Fee, Index, Scan & Verify

            Deeds & all Land Docs

Searches & Certificates

            Liens

Judgments

            Plats

Monument Records

Military Discharges

UCC Financing Statements & Terminations

Mortgages & Assignments

Releases

Easements & Right-of-Ways

Leases

Subdivision Regulations

Annexations/Alley Vacations

Zoning & City Ordinances

Abstractors & Genealogists

Assessor’s Property Record Card Data

Monthly Reports & Billings

Transfer Tax Collections & Distributions

GIS Fee Collections & Distributions

Rental Housing Support Program Tax Collections & Distributions

 

Fees of Office:

            Daily Cash

            Monthly Fees Reports

            Semi-Annual Reports

            Reconcile Bank Accounts

            County Fund Distributions

            Tax Buyers Distributions

            DOR Transfer Tax Distributions

            RHSP Tax Distributions

 

Issuing Official and Custodian of Various Records:

            Assumed Names

            Ethics Statements

            Notary Public Commissions

            Oaths and Bonds

            Prevailing Wage

            School Enrollment Records

            Cemetery Records/Maps

            Census Reports

            Local Records Commission Permits

            Flood Maps

            Sales Tax Exemptions & Certifications

            Aeronautics & EPA Notices

            Freedom of Information (FOI) Applications

            Underground Storage Tank Regulations

            Centennial Farms